Share & Download Options for a Meeting

There are multiple ways of sharing a meeting in Sembly. These include allowing access to the meeting tools, full meeting downloads, and ready-made documents. In this article, we list all ways to share a Sembly meeting.

Share window

Sharing allows existing Sembly users, whether inside or outside your workspace, to receive full access to your meeting. When sharing a meeting, you have the flexibility to grant either full access, which includes editing abilities, or limit access to viewing only.

You can add multiple email addresses in the access window to share the meeting. Once added, the recipient will receive an email with a URL link to the meeting. There is also an option to include a personalized message for the invitee.

Important:

• Unregistered Users: If you add an unregistered user, they will receive a registration link. After creating an account, they will be able to access your meeting.
• Guest Access: If you prefer to share the meeting without requiring the recipient to create an account, consider using the Guest Access option.

Guest access

With a guest link, you can share your meeting results with anyone, whether they have an account in Sembly or not. To do this, simply click Share in the meeting, set up Anyone with the link, and copy the provided URL.

For added privacy, you can also set a password for the link. To set up the password, open the dropdown and change the setting to Anyone with the password. 

Please note that guest links can be restricted by users who have Edit access to the meeting. Learn more here.

The post-meeting notifications

You can automatically send a Guest Link to the meeting attendees after your meeting ends. The notification is an email sent to the address mentioned in the meeting invite. The users in your workspace will receive a direct meeting link; unregistered users will receive the Guest Link (registered users in Sembly but outside your workspace are treated as unregistered users in the mechanics of post-meeting notifications).

To set up post-meeting notifications, go to the Workspace Details, scroll down to the Email Notifications, switch the toggle on, and choose a preferred setting.

• All invitees - shares with meeting invitees
• Only invitees from your workspace - shares with the invitees from your workspace
• Only invitees outside of your workspace - shares with every invitee who is not a member of your workspace

The notification is optional and is turned on by default. To deactivate it, go to the Workspace Details, scroll down to the relevant setting, and switch the toggle off.

Download transcription

Save transcription on your computer in PDF or markdown format. The file will display a diarization with sections for each participant utterance like in Sembly.

1. Click three dots in the upper-right corner of a meeting.
2. In the dropdown, select Export
3. Select Export to PDF or Export to Markdown

Download the meeting record 

This option downloads an MP3 file with the full meeting audio.

1. Login to Sembly and open the meeting that you wish to download.
2. On the audio player inside the meeting click the download button.
3. Meeting audio will be saved on your computer.

Share the meeting at a specific utterance

As you review the meeting, it is important to engage in continued dialogue even after the meeting is complete. Instead of starting the conversation from scratch, start directly from where you left off during the meeting. Send a link to a specific utterance to a receiver in your preferred chat app to start the conversation. Hover over an utterance to unhide the “link” iсon in the upper-right corner . Click to copy the link to your clipboard. The link is ready to be shared in whatever chat app you prefer.

To use the link, a receiver must be registered in Sembly and have access rights to the particular meeting.

Share by Automation

Another way to keep everyone up to date on the meeting details is to connect an Automation to push the data to the preferred tool and then share access to the folder with that data. Let's check this option on Google Drive Automation for Meeting Notes.

Firstly, please connect the Google Drive Automation as shown in the article.

Once you connect this Automation and record the meeting, a "Sembly Meeting Notes" folder will be created inside your Google Drive, where Meeting Notes will be stored.

After this, you can share access to the folder or specified documents with anyone you want to give access to review/edit the Meeting Notes.

Share with your Manager and other users

In the Enterprise Plan, you can automatically share all your meetings with your manager. To learn more about it, check our guide here.